About Huawei

Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. With integrated solutions across four key domains – telecom networks, IT, smart devices, and cloud services – we are committed to bringing digital to every person, home and organization for a fully connected, intelligent world.

At Huawei, innovation focuses on customer needs. We invest heavily in basic research, concentrating on technological breakthroughs that drive the world forward. We have more than 200,000 employees, of which 55% are employed in R&D, and we operate in more than 170 countries and regions.

Huawei invests more than 20% of revenues in R&D every year: in the past 10 years our total R&D investments exceed 150B USD.

By the end of 2023, Huawei held +140.000 active patents.

Who we are

• Our motto is "make it possible", we use our customer-centric obsession, our perseverance, our dedication and a continuous self-challenge to accomplish the most challenging goals and always raise the bar!
• We think and execute very fast, but we are never superficial and always guarantee the highest standards.
• We are obsessed about continuous improvement and about creating value for the company, for the employees and for society.
• We are a multicultural team where relationships are informal and direct and where cooperation and support are our daily keywords.
• We are a place where "results talk and ideas walk", good ideas are always welcome, but you have to take ownership and make them happen too.
• Openness and flexibility are our mantra.

Job title: Team Assistant

Job Location: Vimodrone

Type of Contract: Contract with our outsourcing partner Randstad Italia

Team Assistant role in a nutshell

As a Team Assistant, you will provide essential administrative support to department management and team members, ensuring smooth daily operations within the Milan Research Center. You will act as a key contact for cross-department communication, manage calendars, appointments, and travel arrangements, and assist with expense declarations in coordination with the finance team. Additionally, you will handle documentation, reporting, procurement processes, and meeting coordination across different time zones. Your role will also involve organizing workshops, conferences, and team-building activities to foster collaboration and efficiency within the team.

What will be your main responsibilities?

• Provide in-time and professional assistance towards the department management as well as the team members to ensure a smooth workflow of all administrative tasks within the team.
• Act as one of the key contacts during cross-department correspondence/communication.
• Assist department management in terms of calendar maintenance & tracking, appointment settlement, time-frame optimization.
• Support domestic and international travel arrangements within the department, including handling inquiries like travel request, transportation and accommodation, passport and visa application, local logistics and emergency support.
• Assist the team members to communicate with finance team for expense declaration, including: expenditure application, secretarial control and acknowledgement, handling inquiries alongside with our financial colleagues, etc
• Support the departments daily work, e.g. documentation management and translation, information preparation for weekly or monthly reports, preview and follow up e-flows, assist PPT preparation and data collecting, guests’ visits, office supplies, couriers, etc..
• Assist the department with placing purchase orders and communication between the department and our procurement team.
• Assist plan and organize big workshops/conferences/ceremonies, and schedule & coordinate meetings arrangements across different time zones.
• Assist the department with team building to enhance cross cultural communication.
• Undertake a variety of administrative and organizational tasks based on the actual business needs within the Milan Research Center.

What are the skills required for this position?

• Bachelor or Master’s degree in the field of cross-cultural communication/foreign language studies/education/psychology/business administration/secretarial, or other similar study background.;
• Fluency in English (written and spoken) is mandatory. Fluency in Italian and Chinese (Mandarin) is preferred.
• Min. 1 year of working experience as team assistant/secretary is preferred.
• Excellent communication and interpersonal skills combined with team spirit, intercultural awareness for European and Asian culture and openness for an international working environment
• Good MS Office skills (Word, Excel, PowerPoint, Outlook).
• Independent and well-structured working style with a hands-on, can-do attitude.
• Service-oriented, approachable, ability to learn quickly and adoptive to a fast working environment.
• Good planning and organizational skills.

What We Offer:

• Exciting professional career in one of the leading and fastest growing multinational technology companies
• A competitive salary package
• Opportunities to work on exciting projects in an international team

Privacy Statement

We therefore commit to protecting your privacy following the local legal data privacy legislation. Please read and understand our West European Recruitment Privacy Notice before submitting your personal data to Huawei so that you fully understand how we process and manage your personal data received (http://career.huawei.com/reccampportal/portal/hrd/weu_rec_all.html)

If you have any queries in regards to Huawei WEU Data Privacy please feel free to contact our WEU Data Protection Officer by clicking here (https://www.huawei.com/en/personal-data-request).